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Freelance People, Finance & Office Coordinator (60%)

  • Hybrid
    • Leuven, Vlaams-Brabant, Belgium

Job description

About Vertical Compute

Vertical Compute is a European deep-tech start-up pioneering next-generation memory technologies for advanced computing. Our mission is to redefine how the world stores and processes data.

To support our growing team and operations across Belgium and France, we’re looking for a highly organized and proactive People, Finance and Office Coordinator who ensures that our finance, HR, and office processes run smoothly behind the scenes.

Your Role

You will act as the organizational backbone of Vertical Compute — supporting our leadership team in managing financial administration, HR processes, travel, and office logistics. You’ll coordinate with external partners and ensure that daily operations are efficient, structured, and compliant.

Your Responsibilities

Finance & Administration

  • Handle supplier invoices (collection, verification, forwarding to accounting partner)

  • Follow up on insurances and ensure coverage documents are up to date

  • Prepare and reformat expense reports for internal validation and accounting

  • Maintain accurate administrative records and support budget tracking

HR Administration

  • Draft and maintain employment contracts, absence records, and personnel files

  • Manage HR documentation (e.g. onboarding files, policies, certificates)

  • Prepare HR reports and assist in subsidy applications (e.g. VLAIO, R&D incentives)

  • Liaise with external payroll, legal, or HR service providers

Facilities, Shipping & Office

  • Coordinate with De Hoorn (Leuven) and CoLoft (Grenoble) teams for facility issues, requests, and shipments

  • Manage office supplies, furniture, and IT material inventory

  • Support the setup of new workplaces and onboarding logistics

Events & Travel

  • Organize internal and external events (team meetings, workshops, offsites)

  • Manage travel bookings and arrangements (flights, hotels, reimbursements)

Who You Are

  • You have experience in administration, HR, or office management, ideally in a start-up setting

  • You naturally look for automations and the most efficient ways to do your work

  • You are comfortable using digital tools (Google Workspace, Notion/Coda,...)

  • You can work with attention to details, organize, and take ownership of your work

  • You enjoy supporting a team and making operations run smoothly

  • You communicate clearly and can coordinate with multiple stakeholders

  • You are fluent in English, French and Dutch 

Why Join Vertical Compute

  • Be part of a fast-growing European deep-tech start-up shaping the future of computing

  • Work in a collaborative, international environment with direct impact on how the company runs

  • Modern workspace at De Hoorn (Leuven) with flexibility and autonomy

Our Process

We like to keep things simple and human.
Our hiring process is designed to be transparent, fast, and respectful of your time:

  • Initial Screening (30 min) – A short video call with our HR partner to get to know you and answer your first questions.

  • Interview with some Colleagues of the Team (45–60 min) – Meet with our team to discuss your experience, motivation, and role fit.

  • Final Conversation about the collaboration agreement– We discuss practical details and next steps — and hopefully welcome you to the team!

Interested? Let’s talk.

If this sounds like you, we’d love to hear from you!
Apply now and show us why this role fits you.


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